It’s how you say it that’s important. Are you aware that something like 80% of the impact of a message is conveyed in how you say it ?  Sure the actual words are important, but actually as humans we are all perceptive around people’s vocal tone, their energy level and their level of enthusiasm.

Vocal tone is important in your interaction with customers

The minute you walk into a shop and the person says “good morning” you know instantly whether they mean it or not !

One of our newly released audio CD titles covers the training topics of Expression, Energy and Emphasis. You can find it here http://www.associatedlearningsystems.co.uk/product_detail.asp?ProdID=30.

It guides you through understanding that you can tell 40+ things about a total stranger who you can’t even see from as little as 6 words. The CD explains all of this and relates moods to colours !

We’ve also added a currency coverter to the site recently so that our customers from the United States can order easily, and know the exact price at the point of order.

Your vocal tone on the phone gives away far more about you than you will ever realise. Of course it is all the other person has to go on. They will build up a mental picture of you by your voice and of course what you say. This extends to all manner of other things. They’ll get an idea about how tall you are, the colour of your hair, what your body shape is like, how old you are, even how attractive you are ! All from your voice !

There will be a newly issued audio CD early next year about the use of Expression, Energy and Emphasis. This has proved challenging to develop as most of the work To Market does on customer service and telesales training on this topic has to be carried out in a very interactive way. It also makes it stick ! Follow the link to http://www.associatedlearningsystems.co.uk/product_list.asp?Section=TELEPHONE%20COMMUNICATION%20SKILLS

Most of you who have been through this section of the course will remember the grey person, the red person plus of course pink & fluffy and the brown man ! So make sure that you are totally focused when you’re on the phone to your customers and prospects on what is going on in your head. If you’re having a bad day, or you are preoccupied with things outside of work, chances are this emotional leakage will be picked up by the stranger at the end of the line.

One of the easiest traps to fall into – particularly if you supply a technical or complicated product or service is to assume that everyone else knows as much about it as you do. Remember that you talk about your products and services all day every day, and so you’re well versed in what they are. However for some of your customers of course, they may only enter the market every few years, and so their knowledge may be patchy.

One of the modules To Market www.tomarket.co.uk covers on training is mixed messages. This is all about understanding that the message you send is not necessarily the same message they receive. There will be an audio CD on this subject released on this among the next batch, likely to be available during Q1 next year 2009. You will be able to find it by following this link http://www.associatedlearningsystems.co.uk/product_list.asp?Section=TELEPHONE%20COMMUNICATION%20SKILLS as it will be among the telephone communication skills section.

So remember to ask questions of the person you are talking to. This will keep them involved in the communication process and will help you get clear on whether they understand what you are saying. Don’t work on the assumption that they will ask if they don’t understand either, as most people don’t do this. It’s a bit like ‘the Emperor’s new clothes.’ People don’t like to look silly. Rather than ask, they will simply lose interest.

Another tip is to describe things in a colourful way, use other everyday examples of simple things which we can all relate to. These mental pictures often stick with people longer than the actual message ! 

Geraldine Evans contributed this one for the pot. She attended a 2 day customer service telephone communications skills course with us earlier this year in Leicester.  Her advice is ;  “Always make the customer aware that you are listening by acknowledging them at every opportunity and to re-cap what is to be done – this shows the customer that you are ‘taking on board’ the entire issue.”  

This is one of the 10 Elements of Communication that we cover on telephone techniques training. You can find out more by following this link http://www.associatedlearningsystems.co.uk/product_detail.asp?ProdID=12